Office Manager / Marketing Coordinator

Deskripsi Pekerjaan

Location: Bali (on-site)

Type: Full-time

Scope: Two sister businesses

About the role

We are looking for a highly organised and adaptable Office Manager / Marketing Coordinator to support two closely related businesses. This is a central role for someone who enjoys structure, responsibility, and variety. You will sit at the crossroads of operations, people, and marketing, ensuring day-to-day workflows run smoothly while supporting the creative and marketing output of the businesses.

This role is ideal for someone who is detail-oriented, proactive, and comfortable switching between administrative, coordination, and creative support tasks.

Office management and operations responsibilities

• Manage incoming client, intern, and staff application enquiries

• Handle day-to-day communication and follow-ups in a professional manner

• Support basic HR processes including onboarding coordination, documentation, and internal tracking

• Assist with PA-style tasks such as managing calendars, meetings, and appointments for directors and teams

• Coordinate schedules across teams and projects to avoid conflicts and delays

• Maintain clear internal organisation across files, contacts, and communications

Marketing and content support responsibilities

• Capture photo and video content during client meetings, site visits, and studio activities

• Organise and label media content for easy use by the marketing team

• Work closely with the Marketing Director to support ongoing campaigns and content needs

• Assist with coordination of marketing timelines, deliverables, and approvals

• Ensure consistent flow of content between teams and platforms

Required profile and skills

• Highly organised with strong attention to detail

• Comfortable managing multiple priorities across two businesses

• Strong written and verbal communication skills

• Confident using digital tools such as Google Workspace, calendars, and messaging platforms

• Able to handle sensitive information with discretion

• Basic understanding of marketing content workflows (photo/video capture and organisation)

• Proactive, reliable, and solution-oriented

Ideal background

• Experience in office management, operations, PA, or coordination roles

• Previous exposure to marketing, content creation, or creative environments is a strong plus

• Comfortable working in a fast-paced, entrepreneurial setting

• Able to work independently while coordinating closely with multiple stakeholders

What we offer

• A varied role with real responsibility and visibility

• Direct collaboration with founders and senior team members

• Exposure to multiple businesses and industries

• A dynamic working environment with room to grow

• Competitive compensation based on experience

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