Executive Assistant to BOD

Deskripsi Pekerjaan

The Executive Personal Assistant to BOD will serve as a strategic support partner to the BOD by managing executive operations, business coordination, stakeholder communications, and high-level projects across the company.

Beyond traditional executive support responsibilities, this role requires the ability to understand business priorities, coordinate cross-functional initiatives, prepare business materials, and represent the BOD professionally in internal and external engagements.

Key responsibilities:

Executive & Strategic Support

• Provide high-level executive support to the BOD across business and operational matters.

• Act as a liaison between BOD, senior management, external stakeholders, and business partners.

• Assist the BOD in monitoring strategic initiatives, key projects, and company priorities.

• Support follow-up and execution of action items arising from executive meetings and business discussions.

• Prepare executive summaries, presentations, business reports, briefing papers, and meeting materials.

• Conduct research and gather information to support business decisions and strategic planning.

Business Operations & Coordination

• Coordinate cross-departmental projects and ensure alignment with management directives.

• Track deadlines, deliverables, and progress of strategic initiatives across entities within the company.

• Assist in reviewing operational reports, budgets, proposals, and business performance data.

• Support business expansion initiatives, partnerships, and special projects as assigned by the BOD.

• Attend selected meetings on behalf of the BOD where required and provide detailed minutes and follow-up actions.

Executive Administration

• Manage calendars, appointments, travel arrangements, and executive schedules.

• Organize board meetings, management meetings, and confidential discussions.

• Prepare meeting agendas, minutes, and executive correspondence.

• Maintain confidential company records, reports, and sensitive documentation.

• Ensure smooth coordination between executives across different time zones and business entities.

Stakeholder & Communication Management

• Draft professional communications, announcements, presentations, and executive correspondence.

• Build strong working relationships with internal stakeholders, external partners, and leadership teams.

• Handle sensitive information with high professionalism and confidentiality.

• Assist in managing executive priorities and resolving scheduling or operational conflicts efficiently.

General Requirements

• Bachelor’s Degree in Business Administration, Management, Communications, Finance, or related field.

• Minimum 5–8 years of experience as Executive Assistant, Business Support, Chief of Staff, Project Coordinator, or similar senior support role.

• Experience supporting C-level executives or Board of Directors is highly preferred.

• Previous exposure to multi-entity/group companies or fast-paced business environments is advantageous.

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