HR & General Affairs Administrator

Deskripsi Pekerjaan

Location

Bali, Indonesia.

Type

Full Time, Monday - Friday, 09:00 - 17:30, 1 hour for lunch.

Welcome to Motel

Our story began during a road trip in the 1990s, where our founders, Will and Andy, travelled across America collecting vintage items while living out of motels. They started purchasing vintage clothing in the USA and selling it wholesale, which eventually led to the creation of stores. From there, they began designing reworked vintage pieces, and thus, Motel was born.

Over 30 years and a team of 200+ people later, every piece of clothing we make is created with the same spirit of fun, freedom and adventure as the road trip that first defined the brand. We’re still ambitious and independent, but now we’re a global team - we work from an operational base in Worcester, a design studio in London and a creative studio in Bali.

The role

The HR and General Affairs Administrator is responsible for supporting the HR and General Affairs Team in executing day-to-day administrative and operational tasks, ensuring employee documentation, attendance records, and office facility operations run smoothly.

Main tasks & responsibilities

General Affairs

• Ensure smooth daily operations of the office, including cleanliness, security, and availability of facilities
• Manage shift schedules for Security and Cleaning Service staff
• Coordinate repairs, renovations, and preventive maintenance schedules
• Ensure office supplies and operational needs are always available and well-maintained
• Assist with employee welfare and engagement activities as directed by the manager

Human Resource Administration

• Record and update employee attendance, leave, sick notes, and overtime data
• Maintain accurate and up-to-date employee administrative records (hard and soft copies)
• Distribute Company Regulations (PP) to employees and document acknowledgement of receipt
• Assist the HR team in administrative processes and document submission to relevant government institutions (BPJS, Disnaker, and others)
• Support administrative processes for employee onboarding and offboarding
• Assist with all HR administrative needs as directed by the manager
• The above duties and responsibilities are not exhaustive and may evolve based on business needs and manager's direction.
• Support Motel's sustainability initiatives by considering how our practices can improve, actively working in line with the sustainability journey of the business.

About you

• Minimum Diploma (D3) or Bachelor's degree (S1) in any field; preference for Management, Business Administration, or Law
• Minimum 1-2 years of experience in HR, GA administration, or a similar role
• Understanding of Indonesian labor administration fundamentals (BPJS, PKWT, Disnaker processes)
• Proficient in Google Drive, Google Sheets, and Microsoft Office
• Detail-oriented, organized, and able to maintain confidentiality of employee data
• Able to work independently and responsive to instructions
• Familiarity with Talenta HR system is a plus

What's in it for you?

• Competitive salary in line with industry benchmarking
• A comprehensive health and social security package, including working social security.
• Team socials and meetups
• Monthly well-being activities to support your health and wellbeing
• Tailored progression pathways
• Bonus scheme for employees, paid out twice a year at management discretion
• Motel is a growth mentality company!

At Motel Rocks, we value and believe in fostering an inclusive and diverse environment for our employees, customers, and partners. We are committed to building a brand that celebrates differences and promotes equal opportunities.

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